Title: Production Coordinator
Location: The Clarice Smith Performing Arts Center, University of Maryland at College Park
Salary: Low to Mid $50s, commensurate with experience
Best Consideration Date: September 25, 2023
Position starting date: ASAP
Scope of Responsibility
The Production Coordinator will oversee the coordination and execution of a variety of events for The Clarice and its partners, including large and complex events. The Production Coordinator is responsible for pre-event planning and coordination as well as onsite event supervision. The Production Coordinator works in a manner and style that facilitates interdepartmental cooperation and collaboration. The Production Coordinator develops and maintains an effective production process, promotes a positive educational environment and ensures consistency of service to the clients, partners, and resident academic units. This position promotes a safe and productive workplace by ensuring adherence to established policies and procedures. Evening and weekend work is required.
Essential Job Functions
- Provide direct, onsite management of events for The Clarice and its partners including staffing, venue preparation, use of equipment and supplies.
- Plan for events by working collaboratively with the client as well as other Clarice partners and shops.
- Coordinate walkthroughs, prepare accurate estimates, acquire and manage requisite equipment and supplies.
- Ensure that venues are prepared for artists’ needs.
- Oversee all contracting, technical riders, vendors, and equipment rental acquisitions for assigned events.
- Provide oversight on the use and accuracy of EMS and Humanity software use.
- Provide onsite supervision, mentoring, and training of Production Management personnel.
- Schedule all event related crew and coordinate the scheduling of related production shop crew.
- Assist in the recruitment, hiring, scheduling and training of the student staff of the Production Management Office.
- Provide support, advice and guidance for users of The Clarice venues and SOM and TDPS facilities during the booking request process.
- Provide excellent customer service to all users of The Clarice, its clients and collaborators, and TDPS and SOM facilities including constructive feedback and planning support.
HEALTH AND SAFETY
- Ensure adherence to established policies and procedures to ensure a safe and productive workplace.
- Maintain a safe work environment and safety procedures for The Clarice by maintaining certifications and trainings as necessary pertaining to the work of The Clarice.
- Oversee and support a safe and effective work environment by providing and encouraging the use of all required and recommended safety equipment and procedures.
- Actively work to avoid any situation that would create an unsafe work environment.
- Act as a Safety Officer for the Operations department as requested.
- Actively engage/train/mentor students through frequent interaction that motivates them to succeed and conveys an enthusiasm for their learning. Further their research ideas by providing the resources necessary for discovery.
- Guide students in active collaboration and the application of their learning in problem and project based learning demonstrations.
- Lead effective communication between the Clarice, and SOM and TDPS faculty, students, and staff to achieve desired instructional and presentation goals.
- Participate in academic curriculum development as necessary to further the instructional and mission-related goals of the Clarice, SOM and TDPS.
- Create an effective assessment of a student’s work, clear instructional guidelines, and to acknowledge a student’s accomplishments.
- Maintain and ensure that there is an inclusive environment for students to learn in. This includes actively creating opportunities for all students regardless of their physical abilities, age, sex, race, religion, and gender identity or expression.
- Prepare and instruct students on current safety practices and standards.
- Bachelor’s degree in performing arts or related field, OR an equivalent combination of education and experience.
- 0-2 years of experience in implementing operating policies and procedures.
- Supervisory experience is required.
KNOWLEDGE, SKILLS, & ABILITIES:
- Knowledge of current practices and procedures in professional performing arts management.
- Familiarity with current performing arts facilities, equipment, and technologies.
- Superior communication skills.
- Strong organization and management skills.
- Demonstrated ability to supervise crews working in event-type situations.
This position requires the ability to work nights and weekends as necessary.
Preferences & Additional Certifications
- Experience teaching and/or working in an educational setting preferred.
- Experience in orchestral management or operations.
- An understanding of VectorWorks, Excel, Google products, Event Management System (EMS), and crew scheduling software.
- Creating and maintaining scheduling and resource management software.
- Valid U.S. Driver’s License.
List of Physical Demands
- Must be able to work from ladders and scaffolding; to work from catwalk heights of 60’.
- Must be able to lift and manipulate objects up to 50 pounds.
- Must be able to manipulate equipment, tools, supplies and/or exert force up to 50 pounds.
- Must be able to work in hazardous environments, confined spaces, and to wear and work in personal protective equipment.
Please visit https://ejobs.umd.edu/postings/111354 for instructions.
For more information about the University of Maryland, please visit maryland.edu. The University of Maryland, College Park, actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, or political affiliation. Minorities and women are encouraged to apply.